Deadline email
Know what’s due before it auto-approves.
Every network has its own validation period. AffCheck tracks them in one calendar and sends a weekly email with the $ at stake and the date it becomes payable.
Nº 01The problem
Deadlines you only notice on the invoice
Awin’s help centre is plain: “If a commission isn’t reviewed before the period ends, it will be automatically approved.” With two or three networks, each on its own period, a date slips and the invoice arrives with sales you didn’t drive.
Nº 02How it works
How deadline email works
- Step 1Set each network’s periodEnter the validation period from your network terms once. AffCheck works out the auto-approval date for every transaction.
- Step 2Get the Monday email“$412 to decline before 14 Feb (Awin auto-approval)”, with a link straight to the review queue.
- Step 3Clear it in one sittingOpen the queue on your laptop, confirm the suggestions, upload the file. The total drops to $0.
Nº 03Without and with AffCheck
The same job, in minutes.
Typical times for about 400 transactions. Illustrative: we’ll replace them with real numbers from early users.
Without: a spreadsheet
- Check each network’s pending list
- 15 min
- Work out each auto-approval date
- 15 min
- Set calendar reminders
- 10 min
- Total
- 40 min
With AffCheck
- Read the Monday email
- 1 min
- Open the queue on your laptop
- 1 min
- Total
- 2 min
Nº 04On your network
Each network, in its own words.
- AwinAwin calls it “decline”; the deadline is the auto-validation period (avp).Awin validation rules
- CJ AffiliateCJ Affiliate calls it “correction (full) or cancellation”; the deadline is the locking (locked / closed status).CJ Affiliate validation rules
- impact.comimpact.com calls it “reversal (amount 0)”; the deadline is the action locking date.impact.com validation rules
Nº 05Line items
What you get
- One email, all networks
- No calendar reminder per network. The email lists only what is actually due.
- Readable on your phone
- The total and the date are the first line. The work waits for your desk.
- $ recovered to date
- Every declined or amended commission adds to a running total you can show your finance lead.
Questions
Where do the deadlines come from?
From the validation period you enter per network. It is in your network agreement or program settings.
Who gets the email?
Anyone on your AffCheck team who opts in: usually the affiliate manager, the founder, or your agency.
How do I check when my oldest Awin transaction will auto-validate?
In Awin, sort pending transactions by date. The oldest one auto-approves at its transaction date plus your validation period. AffCheck lists that date for every pending transaction.
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